Office Manager (New Albany, Pennsylvania)

Working under the supervision of the Management staff, the full‐time Office Manager oversees all office procedures and other tasks as assigned by the members of the Management Team.

Duties & Responsibilities:

• Oversee all aspects of general office coordination.
• Answer telephones and transfer to appropriate staff member.
• Maintain confidentiality in all aspects of client, staff and agency information.
• Interact with staff, vendors and visitors.
• Interacts with individuals seeking employment and direct them to the proper channels.
• Code Accounts Payable and process it to the corporate office.
• Process timesheets and send to corporate.
• Examine work tickets for proper tally and add PO’s when required.
• Utilize QuickBooks for vehicle registrations and other miscellaneous items.
• Partner with HR to maintain office policies as necessary.
• Assist in the new hire process as well as terminations.
• Open, sort and distribute incoming correspondence, including faxes and email.
• Sign for and distribute UPS/FedEx or similarly delivered packages.
• Perform general clerical duties to include, but not limited to, minor bookkeeping, copying, faxing, data entry, mailing and filing.
• Create and maintain interoffice correspondence.
• Keep paper products and office supplies stocked on a regular basis.
• May conduct research, compile data and prepare papers for consideration at the request of the Management Team.
• Administer drug and alcohol testing to employees when proper certification is present.
• Support staff in assigned project‐based work.
• Other duties as assigned by Management team.